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Tech Tuesday: File and photo tidbits in Scrivener

Today's post is a short list of handy features for working with your project documents and photos. The first hint I believe I picked up from David Hewson's blog.

A lot of writers like to collect photos of people, places, and things relating to the project they're working on. But just having a picture available isn't always enough. If you want to use it as a reference while writing, you may have thought you were limited to working in split screen view with the picture in one editor and your writing in the other. Not so.

In fact, you can drag the photo into the Document Notes for the document you're working in (or Project Notes if you need it in more than one doc) and reference it from there.

Here's how:

  1. In the Inspector bar, click on the Project Notes header and select Document Notes. (Document notes are only visible for the selected document.)
  2. Click and drag the photo from your Binder and drop it in the Document Notes section.
  3. You can select the photo and delete it when done, if desired.

In the screen shot below, I moved the Lamborghini photo to the Document Notes for my Practice File document.

Now let's talk about documents. You know how to export various parts of your MS using Compile Manuscript, but you can also quickly export one or more documents from anywhere in your binder, even notes and research files. This feature will create an individual file for each document you select. If you export more than one at a time, Scrivener will create a folder using the name you choose, and stick all of the individual files inside. Nifty!

  1. Select one or more files in the Binder (cmd+click for noncontiguous files, shift+click for contiguous files).
  2. From the File menu, select Export, and click Files.
  3. In the Save As box, provide the name you'd like the File (or folder for multiple files) saved under.
  4. Choose your location.
  5. Use the Export Main Text As button to choose the file type you want (e.g. DOC or RTF).
  6. Click Export.

Okay, but what if you have a document or photo in another Scrivener project and you'd like to move it to your current one? This happened to me when I decided to write the second book in a series. You don't need to export it and then import it into the new Scrivener project. Oh, no. We're much smarter than that!

  1. Open both Scrivener projects.
    -With one already open, click the File menu, select Open, and choose the other project.
  2. Size the windows so you can see both of them.
  3. Select the desired files to move.
  4. Drag the selected files from the original project to the new project.

Congratulations. You have just shared files from one project to another.

By the way, if you have a file that you want to routinely have available in every new project, check out the post on Templates. And be sure to visit the Scrivener online support page for more help.

May the Muses be with you.

Need more help? Sign up for an online class, read more Scrivener articles, or schedule a private training session. If you don't already have it, you can download Scrivener here.

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